General Tennis Information

General Information

Court Rules

Courts are for members and their paid guests only.
Non-members are permitted to participate in clinics and lessons at a non-member rate – sign up on Court Reserve.
Non-members are not permitted to use the courts at other times unless accompanied by a SVC member. The SVC member must register all non-member guests with the manager via email. A $10 day fee will be billed to your account and will appear on your monthly invoice for payment. It’s preferred that non-members use the facility no more than twice per year, otherwise, it might be a better option for them to join!
Non-member registrations can be emailed to manager@southernvillageclub.com. OR YOU, as a member can REGISTER your guest on Court Reserve and then we can invoice you! We operate on the honor system! Please refer to our Guest Policy for more information.
Courts are for tennis use only! Pets, bicycles, kick balls, skateboards, etc. are not permitted inside the tennis court gates. Only Club-owned ball carts and ball machines are allowed on the courts.
Courts are open to member play. Scheduled special events and teaching clinics take precedence over all playing. Instruction (lessons and clinics) may only be taught by employees of the Club.
A Court Scheduler is available for members to reserve courts. If not reserved on the court scheduler, courts may be used on a walk-on court. If member has not arrived at their reserved court within 15 minutes of the reservation start time, the reservation will be considered cancelled, and others are permitted to use the court.
Proper tennis attire is required. Shoes with soles that mark the courts are not allowed.
Shirts must be worn at all times.
Loud or rough language is not permitted. Do not distract others with your behavior.
BE RESPECTFUL OF ALL INDIVIDUALS PLAYING ON OUR COURTS.

Thunder / Lightning Policy

As a reminder, the tennis courts and pool area must be cleared immediately and outdoor areas are CLOSED for a period of 30 minutes upon hearing thunder or seeing lightning. After 30 minutes have passed without thunder or lightning, it is safe to resume use of the outdoor areas of the club. No staff member has the authority to override this policy.

This policy is a nationally recognized standard that applies to Recreational Facilities (see below).

Safe places to take shelter include inside cars and inside the clubhouse. Waiting under umbrellas, inside the pool fence, outside on sidewalks, on the tennis courts, under the gazebo, or on the upstairs patio is not safe or permitted. The tennis court light poles, fences, and pool Funbrellas are objects which can channel lightning. If you can hear thunder, lightning is close enough to strike you. Remember, most lightning injuries result from an indirect strike!

Please advise your children who play tennis of the policy and procedure to follow if thunder / lightning occurs.

Upon the occurrence of thunder or lightning, staff members (if present) will ask you to leave outdoor areas and move to a safe place either in a car or in the clubhouse. Please understand that they are doing their job and help them by evacuating as quickly as possible. The longer you delay, the more you put others in harms way. If staff is not present at the club, we request that you follow the same protocol.

While you may think the thunder or lightning is not close enough to cause harm, that is not necessarily true. Storms can move rapidly or develop overhead. If there are clouds that look distant in an otherwise clear sky, please be aware that a “Bolt from the Blue” is a positive lightning strike that can travel up to 30 miles from a thunderhead through clear blue skies. There was a strike of this type in Germany that hospitalized 35 people. See Bolt from the Blue in Germany for more information.

Our thunder / lightning policy is based on nationally recognized safety standards, including American Red Cross safety guidelines. The National Weather Service has issued guidelines for Lightning Safety and Outdoor Sports Activities which provide concise information. You can read these guidelines, and more about the reason for the 30 minute rule, at http://www.lightningsafety.noaa.gov/sports.shtml.

We realize that inclement weather is an inconvenience, but the safety of members is paramount to us.

USTA Team Policies

Revised January 2024

The Club hosts USTA leagues. SVC will notify members in advance of USTA signup deadlines to encourage members to participate. Members not playing in leagues will be advised through the court scheduler/calendar when courts are in use for USTA play. If you are interested in forming a team, it is required that you notify josh@southernvillageclub.com. We will advertise the team to members.

Members should receive priority in receiving roster positions. Non-members are welcomed on your team.
Non-member USTA fee is $75 paid to SVC PER SEASON. Fee must be paid before player can play in a match. Team Captains must identify team members to the manager so that an invoice can be sent to them.
Please note the following policies pertaining to non-members. The $75 fee allows USTA players to participate in matches, as well as team practices at Southern Village Club during the duration of the USTA season. Non-members participating in USTA league play can pay the fee online via ACH when they receive the invoice and must do so before being eligible to participate in match play. If non-members decide to become members of the club within the calendar year, any non-member fees paid to play with SV Club member teams may be deducted from the annual membership fee.
Regarding Match Play & CourtReserve – In the case of a USTA match, if the court is not in use 30 mins after the scheduled time, then the court may be opened for walk on member use.
USTA Captains must inform the Tennis Director (via both text and email) of any match time changes SO THAT the CourtReserve scheduler can be UPDATED. If staff are not informed of match time changes, in advance, *see above bullet.

Cancellation Rules

If you schedule a tennis service (this includes lessons or clinics) at any time and wish to cancel, you must cancel via phone or email at least 24 hours beforehand.
If you cancel within 24 hours, you will be charged for the service as if you attended. If you do not show to your lesson or clinic reservation you will be charged as if you had attended.
We implemented and enforce this policy to give all an opportunity to schedule a lesson or clinic and out of respect for our Tennis Professionals.

CANCELATION/FORFEITING OF COURT:

Cancelation of personal reservations is a must. If you know you will not be able to use the court. PLEASE cancel your reservation. This will allow others the opportunity of booking the court.
CourtReserve is available for all members to reserve courts. If you do not reserve online, courts may be used as walk on courts.
If a member has not arrived for their PERSONAL reserved court within 15 minutes of the reservation start time, the reservation will be considered canceled, and others are permitted to use the court.
*For those who are on USTA Leagues – In the case of a USTA match, if the court is not in use 30 mins after the scheduled time, then the court may be opened for walk on member use.
USTA Captains must inform the Tennis Director (via both text and email) of any match time changes SO THAT the CourtReserve scheduler can be UPDATED. If staff are not informed of match time changes, in advance, *see above bullet.

Membership Non-Renewal Policy

Anyone who accepts any of the privileges of membership between January 1 and notice to the club of non-renewal is presumed to be a member of the club for the period from January 1 until notice of non-renewal. If players participate in the tennis program and do not renew by (NEW 11.22.2022) January 30th, it will be assumed that they are a non-member, and the club will begin to charge non-member fees for clinics and lessons. If a member does not rejoin the club, the member is responsible for non-member fees retroactively to January 1.

Guest / Non-Member Fees

Non-members are only permitted to use the club or courts for clinics or lessons at a non-member rate. General play by non-members is not permitted. Members will be assessed a guest fee for their guests during general court play. Guest fees for all-day use of the Club (including swim and tennis) are $10.00 per person accompanied by a member. Guest fees can be charged to your account at the office, by emailing manager@southernvillageclub.com, or by listing the number of guests you bring on your Court Reserve reservation. If we see unfamiliar faces on court with you, you may see charges for guests on monthly invoice.

Tennis Ball Machine

Contracts are available for year-round use of the tennis ball machine. Please complete the Ball Machine Agreement and return to the Club with your payment. At that time, you will be issued a key to access the machine.

Ball Machine Agreement

Court Scheduler

We invite you to play at your convenience. Remember that to ensure playing on the court of your choice, please reserve your court on Court Reserve. If another member or clinic program is reserved for a court, you’re playing on you may be asked to move.

To set up your profile for the court reservation system visit the link below!

Court Reserve Member Registration – Southern Village Club

If you’re a non-member and interested in clinics, you still need a Court Reserve profile to “enroll” or “register” in a clinic.

Court Reservation System Information

Court reservations are available online and/or via mobile app using Court Reserve. Members are allowed three (3) reservations per seven-day period. The maximum duration for each reservation is 90 minutes.

PLAN AHEAD – if you would like to reserve a block of courts for group play, a social event, or tournament that requires more than one court and/or extended hours of reserved court space, please send a request to manager@southernvillageclub.com

Otherwise, plan on reserving your own courts on Court Reserve.

*Block reservations are subject to court availability and may not be approved.